Public Grants Manager

Minnesota Land Trust

Supervisor: Director of Finance and Operations
Classification: Full time, Exempt
Location: St. Paul, MN (Hybrid or remote work schedules may be considered.)
Salary range: $65,000 – $75,000

Summary of Position

The Public Grants Manager provides administrative and technical support for the management of publicly-funded grants at the Minnesota Land Trust. The Grant Manager will support the Land Protection and Restoration Departments as well the Finance Department by organizing and tracking grant deliverables, budgets, contracts, and reports. The Grant Manager is a critical link between departments and helps ensure compliance with grant requirements.

The Minnesota Land Trust manages over 60 public grants (for a total of $10 – $20 million annually) from state and federal sources, with the primary source being Minnesota’s Outdoor Heritage Fund. The Public Grants Manager will work with program staff to ensure the proper compliance with the rules associated with these grants.

Diversity, Equity, Inclusion, and Justice (DEIJ)

All employees of the Minnesota Land Trust are expected to embrace the ideals of our DEIJ plan and incorporate our DEIJ goals into their ongoing work. All employees should be familiar with the current DEIJ plan.

Duties and Responsibilities

Grant Management: 55%

The Grant Manager ensures that the compliance requirements of public grants are understood by all staff, used to create internal standard processes, are documented for potential audit review.

  1. Provide quality control during the submission process for grant proposals and ensure required documents are included with grant submission and appropriately filed in the Land Trust’s systems.
  2. Create and maintain Land Trust grant calendar: work with Protection and Restoration departments to create a shared grant calendar; enter key dates for all new and existing grants; and monitor existing grant reporting and other key dates.
  3. Ensure new grants and grant amendments are set up in accounting, time-keeping, and filing systems.
  4. Be a resource on compliance with grant standards for record-keeping, routinely monitor grant folders for compliance documentation, and help train Land Trust staff to follow the compliance guidelines.
  5. Review reimbursement requests prepared by Finance Department before submission to the funder to confirm backup documentation.
  6. Easement acquisition: Assist as needed with the submission of the acquisition packet to the funder.
  7. Grant reporting: Assist with grant reports as needed.

Contract Management and Compliance: 40%

The Grant Manager monitors agreements with subcontractors to ensure they meet the procurement compliance requirements of grant awards.

  1. Contract templates: Work with department leaders to create standard contract templates to ensure consistency and minimize risk.
  2. Contract review: Serve as quality review for contracts developed by Program Managers prior to attaining signature.
  3. Budget review: Confirm there is sufficient funding in grant prior to attaining signature.

Other Program Administration: 5%

Provide administrative assistance to the Land Protection Department as assigned.

Position Requirements

  1. Associate degree and/or three years grants or contract management experience OR a similar combination of education and experience.
  2. Familiarity with government/public grant requirements.
  3. Well-organized and self-directed. Highly attentive to details and accurate.
  4. Ability to manage multiple deadlines and work with multiple departments.
  5. Ability to work independently and take the lead on internal projects.
  6. Experience and proficiency with Microsoft Office Suite, email and calendar programs.
  7. Professional demeanor and excellent communication skills.
  8. Ability to work with a wide variety of individuals, including staff, Board of Directors, and volunteers.

Physical Demands

Office duties to be performed at a desk and at a computer.

Application

To apply, please email your cover letter and resume as a single PDF to Sue Martinez at smartinez@mnland.org by April 28, 2022.

Minnesota Land Trust is an Equal Opportunity Employer. The Company will not discriminate because of race, color, creed, religion, national origin, genetic information, sex, disability, age, or any other status protected by state or local law, for employees who fall within the jurisdiction of such law.

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