Minnesota Land Trust

Organization: Program Coordinator, Northeast Region

Location: Duluth, MN

Posted: July 7, 2026 • Open until filled

To apply: Please email your cover letter and resume to apply@mnland.org.

Salary range: $50,000-59,000

Full time, in-office in Duluth, MN

Summary 

The Program Coordinator, Northeast Region works in Minnesota Land Trust’s Duluth, MN office. This administrative position will support engagement and restoration conservation programs in the northeastern MN region, including with external partner organizations. This position requires strong organizational and planning skills, experience coordinating events, and experience with or a strong interest in helping to protect and restore Minnesota’s natural resources.

Duties and Responsibilities

Program Support (60%)

  • Coordinate or support regular conservation events and community gatherings. Foster external relationships and facilitate ongoing engagement with industry partners and organizational allies
  • Manage CRM, Mailchimp contact lists, email, and website accounts for community partners 
  • Support (virtual and in-person) meetings and events including agenda preparation, material compilation and distribution, logistics, and hospitality arrangements
  • Record official meeting minutes. Manage event and meeting calendar and communication
  • Attend and/or table at events as needed, including outdoor events, alone or as part of a group
  • Assist with correspondence, reports, presentations, and other documents on behalf of the Restoration and Engagement Program Directors
  • Organize and maintain program materials for development and communications as requested

Grant Administrative Support (15%)

  • Ensure executed subcontracts are filed correctly in a timely manner and ensure completeness of all required elements, (e.g., signed contract, bids, selection memos, certified payroll records, final deliverables, etc.) in grant subcontract folders
  • Monitor grant compliance activity through scheduled internal audits and partner with program staff to maintain complete documentation and records meeting funder requirements
  • Maintain and process Prevailing Wage documentation in coordination with Restoration Department and the Public Grants Manager
  • Compile audit materials and respond to documentation requests during audits

Office Management (10%)

  • Plan and execute staff meetings, team-building events, and social gatherings including venue selection, catering arrangements, logistics coordination, and event setup for Duluth office
  • Prepare and submit vendor invoices for payment
  • Ensure the office is well-maintained and supplied for employee work: procure office and kitchen supplies and serve as primary point of contact with building management for maintenance requests, cleaning services, and other building-related services
  • Maintain vendor relationships and problem-solve office technology as needed
  • Manage daily mail operations

Other Duties as Assigned (5%)

Qualifications

Education, Experience, Licenses/Certifications

  • Associate degree and two years general office management or administrative support experience, or equivalent combination of education and experience
  • Experience in community engagement or event plannin

Knowledge

  • General office procedures and administrative best practices
  • Meeting management, agenda preparation, and minute-taking techniques
  • Calendar management and scheduling optimization
  • Travel coordination and itinerary planning
  • Records management systems and filing procedures
  • Office equipment operation and maintenance
  • Familiarity with regional conservation organizations preferred 

Skills

  • Advanced proficiency with Microsoft Office Suite, email, and calendar programs
  • SharePoint and document management systems
  • Virtual meeting platforms (Zoom, Teams, etc.)
  • Time management skills for recurring monthly and quarterly processes
  • Comfort with speaking on behalf of an organization in external meetings and while tabling at events
  • Written communication skills such as correspondence drafting and editing
  • Customer service and visitor relations
  • Coordination and planning
  • Project management

Abilities

  • Well-organized and highly attentive to details and accuracy
  • Self-directed and ability to work autonomously
  • Workflow management across departments

Physical Demands

  • Office duties to be performed at a desk, sitting for long periods of time
  • Keyboarding at a computer
  • Ability to lift and carry 25 lbs, such as for a tabling event
  • Walk 1 mile outdoors on uneven terrain, such as for an outdoor event

Mental Demands

  • Mental stamina for detailed, repetitive administrative tasks
  • Capacity to work under pressure during busy periods
  • Ability to manage multiple priorities and shifting demands

The Minnesota Land Trust is committed to providing reasonable accommodation for qualified individuals with disabilities to ensure equal opportunity in the performance of essential job functions, and access to benefits and privileges of employment. If you require a reasonable accommodation to perform the essential functions of the position, please email us at apply@mnland.org.

Minnesota Land Trust is an Equal Opportunity Employer. The Company will not discriminate because of race, color, creed, religion, national origin, genetic information, sex, disability, age, or any other status protected by state or local law, for employees who fall within the jurisdiction of such law.