Staff Accountant

MN350

Employment: Full-time Employee, Exempt

Location: Minneapolis 

Working with: Fractional CFO

Reporting Line: Human Relations and Operations Manager 

Salary range: $52,000-$59,000

Benefits: Health Insurance with HSA option, 401k, and paid time off

In this job description, references to MN350 apply also to MN350 Action.

OVERVIEW

MN350 is looking for a dynamic and relational person to fill a new designated role of Staff Accountant. The Staff Accountant will work directly with the Fractional CFO* to complete accounting activities. The role supports MN350’s staff, active volunteer leadership and membership. in building power in the community along with Minnesotans working to repair our public processes and treaty promises in order to transform our dominant economy to one that secures clean air, clean water, a stable climate and equitable future for all, first and foremost to communities most harmed. 

*We outsource CFO services from a CPA firm that works closely with staff for all high level financial processes. Accounting services, too, were hired in the past but we are now looking to bring those in-house with this position.

KEY INDIVIDUAL RESPONSIBILITIES

Bookkeeping responsibilities (90%)

  • Responsible for accounts receivable and accounts payable.  No direct payroll responsibility; preparation of 1099s only.

  • Maintaining strict separation between MN350 and MN350 Action, in terms of donations received, grants awarded, and expenses incurred.  Reminding all staff to do the same.

  • Billing MN350 Action for staff time and expenses incurred by MN350

  • Investigating and entering on-line donations for both organizations into their accounting systems.  This includes website donations, Facebook contributions, workplace giving, on-line appeals through third-party vendors (such as Act Blue and Mighty Cause), and PayPal contributions.

  • Receiving and entering contributions by check and cash; making up bank deposits

  • Facilitating stock donations, and tracking the stock account

  • Occasional invoicing for services provided, and for grants receivable

  • Recording any earmarked donations, including grants for specific purposes or programs

  • Assisting with in-person fundraising events; responsibility for opening and closing cash amounts

  • Overseeing Payment Card Industry Data Security Standards (PCI) compliance and reporting

  • Assisting the Data and Grants Administrator to enter donor information into CRM program (Every Action), and assisting with donor thank-yous

  • Drafting check and paying bills, staff reimbursements, credit cards, and other obligations

  • Obtaining credit card receipts and proof of on-line purchases from staff with company credit cards; entering credit card transactions into accounting system

  • Together with the fractional CFO, maintaining records on the expenditure of grants and uses of earmarked donations

  • Assisting the fractional CFO to track fiscally-sponsored projects

  • Addressing staff questions about expenditures, budget lines, and fund balances

  • Monthly bank and credit card reconciliations for both organizations

  • Assisting with monthly financial reporting to the board, if requested by the fractional CFO

  • Participating in the annual budgeting process for both organizations

  • Completing the annual workers’ compensation insurance audit

  • Assisting the fractional CFO, Executive Director and Political Manager to prepare campaign finance reports for MN350 Action

  • Collecting W-9s from all contractors, and issuing Forms 1099 for both organizations at the end of the calendar year

  • Together with the fractional CFO, anchoring the annual independent audit and preparation of Forms 990 and Charitable Annual Reports

Other Activities (10%)

  • Provide recommendations to improve both the efficiency and effectiveness of our financial record-keeping and budgeting processes. Work collaboratively with other stakeholders to implement process changes.

  • Participate in staff meetings and other organizational activities as requested

  • Relationship building/Check-in activities with fellow staff & volunteer leaders

*This is a new position, so tasks may be added or taken away.

KEY SHARED RESPONSIBILITIES AS A STAFF MEMBER

  • Leadership Development & Culture: Support development, implementation, and evaluation of internal training, leadership development, and cultural practices organization wide. Including modeling organizational embodiment of shared values, principles, and practices.

  • Strategic Direction: Engage in, give feedback on, and collaboratively shape leadership structures and fundraising strategies to sustain the organization as requested by staff leadership

  • Fundraising: Support the stewardship of donors by making thank you calls as requested by staff leadership

QUALIFICATIONS

Strong candidates will have: 

  • Motivation and commitment to the job and the purpose and mission of the organization

  • Bachelor’s degree in Accounting or related field; 

  • 3+ years of solid accounting experience

  • 1+ years of nonprofit accounting experience

  • Understanding of GAAP (FASB/SFAS) or other accounting bases for non-profit entities.

  • Basic knowledge of employment law:  the differences between W-2 employees and contractors; workers’ compensation insurance; and overtime rules.

  • Ability to independently identify problem areas early, research technical problems, and proactively resolve issues.

  • Audit experience a plus

  • A team mentality

  • Adaptability 

  • Ability to multi-task

  • Ability to follow instructions

  • Ability to ask questions to avoid errors and mistakes

  • Ability to collaborate effectively while working independently

  • Experience working with (c)3 and (c)4 sister organizations a definite plus

Relations & Leadership

  • Ability to plan and manage multiple projects, consult with various stakeholders, anticipate obstacles, manage timelines, and maintain a sense of humor and good spirits

  • Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and flexibility to respond thoughtfully and quickly

  • Strong written and oral communication skills

  • Demonstrated commitment to embodied leadership with ability to cultivate the leadership of others while also managing several tasks and projects concurrently a plus

  • Familiarity with structural nature of power and inequity a plus

  • Relationally organized, having experience working with Black, Indigenous, People of Color,  broad coalitions and multiracial communities preferred

  • Familiarity with transformative justice, healing justice, and decolonization frameworks with willingness to stretch, imagine, and manifest practices within the organizational culture a plus

Skills:

  • Solid knowledge of QuickBooks

  • Technically adept and comfortable learning new software tools and teaching others 

  • Familiarity with Bill.com or similar accounting tools

  • Strong Excel skills

  • Familiarity with Microsoft Office Suite, Google Drive and CRM (EveryAction) a plus

SALARY & BENEFITS

  • Full time, professional, exempt position. Salary range $52,000 – $59,000 based on experience and qualifications 

  • Employer paid health and dental benefits, 401K match, and paid time off  

PHYSICAL DEMANDS & WORKING ENVIRONMENT

Position is based in Minneapolis, Minnesota, USA.

Currently work is performed both in the MN350 office and at home; COVID-19 vaccines not a requirement but strongly preferred. This job involves  a significant amount of time doing computer work with some phone usage. 

MN350 fully complies with the Americans with Disabilities Act.

EOE. Women, people of color, indigenous/Native American, and LGBTQ people are encouraged to apply. 

This position is open until filled.

JOB CODE: M-211202

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