Meetings & Events Coordinator for Transportation and Fuels

Great Plains Institute

Location: Minneapolis Office: 2801 21st Avenue South, Suite 220
Reports to: Program Manager for Transportation and Fuels
Type of Position: Full time position
Compensation: Hiring range is $42,000-$50,000 commensurate with experience. Benefits include a Health Plan, 401(k) retirement plan, paid time off, and a communication stipend.

GPI’s Vision & Working Culture
A national, nonpartisan, nonprofit organization based in Minneapolis, the Great Plains Institute (GPI) is transforming the energy system to benefit the economy and environment. We combine
a unique consensus-building approach, expert knowledge, research and analysis, and local action to find and implement lasting energy solutions. Our work strengthens communities and provides greater economic opportunity through creation of higher paying jobs, expansion of the nation’s industrial base, and greater domestic energy independence while eliminating carbon emissions.

Our strategic areas of focus are: carbon management, communities, electricity, efficiency, and transportation and fuels.
Throughout our 20-year history, GPI has built a reputation for bringing together three skills that are rarely found in one organization:

  • Nationally-recognized energy policy and technology expertise;
  • A nuanced understanding of the commercial, local, and political realities that shape the energy sector;
  • Well-honed facilitation, group process, consensus-building and advocacy techniques.

Together, this skill set produces results in nearly any economic and political environment and offers an important antidote to today’s often fractured public discourse. GPI has a fast-paced entrepreneurial culture in which people enjoy both great freedom and great responsibility. People who thrive in this culture take personal responsibility for seeing what needs doing and getting it done. They are self-starters, problem-solvers, and quick to help others. They work hard because they believe in the mission and get to spend most of their time at the intersection of what they love to do and are good at. It’s a working environment in which performance is judged more on results than on time spent in a chair. We aspire to make this the best job anyone has ever had.

Great Plains Institute Transportation and Fuels Program Area
The Transportation & Fuels Program Area focuses on decarbonization of the transportation system through electrification and development of zero- or negative-carbon, bio-based fuels,
synthetic fuels, low-carbon oil, and renewable chemicals. Active initiatives include Drive Electric Minnesota, Bioeconomy Coalition of Minnesota, Midwestern Clean Fuels Policy Initiative, and
the Midcontinent Transportation Electrification Collaborative.

THIS POSITION: Transportation and Fuels Meeting & Events Coordinator

To further support our audacious mission and vision, GPI is looking for a Meeting & Events Coordinator to provide support for our Transportation & Fuels program area. The successful candidate must be passionate about the environment and energy and enjoy working in a fastpaced culture that is mission-driven and consensus oriented. The Coordinator will work for the Program Manager for Transportation and Fuels. The ideal candidate will have excellent interpersonal communication (including speaking and writing) and relationship-building skills, the ability to exercise good judgment in a variety of situations, maintain a realistic balance among multiple priorities, use effective methods for time management and prioritization of tasks, and possess the ability to identify and address urgent and important needs in a dynamic, fastpaced environment. Hours may be flexible and are typically Monday through Friday during the business day; nights and weekends will be required at times.

POSITION RESPONSIBILITIES include but are not limited to:

  1. (75%) Meeting and committee coordination: The Transportation and Fuels program area has several projects that meet regularly as full groups and committees, including Drive Electric MN, the Bioeconomy Coalition of MN, Midcontinent Transportation Electrification Collaborative, Clean Fuels Policy Initiative, and others. The Coordinator will set up meetings on the calendar, coordinate and execute meeting logistics, communicate with committee members, take meeting notes, and prepare meeting summaries. The Coordinator will manage online web meetings in addition to in-person meetings.
  2. (20%) Event planning & outreach: Under the direction of the Program Manager, the Coordinator will lead the execution of various events for the program, including ride-and-drive events to promote electric vehicles, outreach events for the Bioeconomy Coalition, occasional demonstrations at conferences, and others.
  3. 3. (5%) Database administration: Using GPI’s constituent relationship management system and Outlook, the Coordinator will help maintain constituent records for individuals and organizations participating in Transportation & Fuels initiatives.
  4. Other programmatic assistance: As requested by the Program Manager or Vice President.

Reports to the Program Manager for Transportation and Fuels. The person in this position will coordinate with other program staff on specific projects, including the Events Team, Research
Team, and the Communications Team where needed.


  • 2-3 years of previous event coordinating experience
  • Strong communication and interpersonal skills
  • Strong organizational skills including attention to detail and ability to multi-task
  • Time management skills with ability to prioritize a large volume of tasks
  • Self-motivation, enthusiasm, and willingness to learn
  • Commitment to the mission and goals of the Great Plains Institute
  • Ability to work independently
  • Must be able to lift 20 lbs
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)


  • Education background in hospitality, marketing, and/or a related field
  • Familiarity with Eventbrite or similar event registration software
  • Familiarity with Little Green Light or similar CRM software
  • Interest in transportation electrification and low carbon fuels


  • Desktop computer and/or laptop, copier, printer, telephone.


  • Requires working at a desk (either sitting or standing) for extended periods. Extensive use of computer human interface devices (e.g., keyboard, mouse), as well as usage of telephone/headset. May require lifting of boxes up to 20 pounds on occasion.

Position will begin in early March 2020.

HOW TO APPLY: Send your application materials including a one page cover letter and resume with the subject line: Transportation and Fuels Meeting & Events Coordinator-[your surname]” to A single PDF of all materials is preferred. Deadline for application is 5 pm CST January 28, 2020.

BACKGROUND ON GREAT PLAINS INSTITUTE: The Great Plains Institute (GPI) is a tax exempt 501(c)3 nonprofit corporation based in Minneapolis, dedicated to transforming the energy system to benefit the economy and environment. We combine a unique consensus building approach, expert knowledge, research and analysis, and local action to find and implement lasting energy solutions. Learn more at The Great Plains Institute is an Equal Opportunity Employer and welcomes a wide diversity of applicants.