Management Assistant I

City of St. Paul

General Duty Statement

Performs entry-level professional work providing administrative, analytical and management support services. Assists management by providing business support services for projects and programs. Conducts research, collects, compiles, and analyzes data. Assists in preparing reports and correspondence. Performs other related duties as required.

Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Management Assistant I Job Description.

Information about this position:

The current vacancy is within the Department of Public Works, and will be responsible for providing support services to the City’s recycling program and solid waste coordinated collection program.

The ideal candidate will have an advanced ability to apply knowledge in performing the following duties and responsibilities:

  • Responding to customer inquiries related to the recycling and solid waste collection programs
  • Provide support services through research, collection, and examination of data
  • Preparing reports and correspondence
  • Assist Recycling and Solid Waste Program staff with the City’s Legislative hearing process
  • Identify locations and use basic GIS software 

Note: The Eligible List created from this assessment will be used to fill various Management Assistant I vacancies throughout the City of Saint Paul.

The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.

Requirements

A Bachelor’s Degree in Public Administration, Urban Planning, Information Systems, Management, Business Management, or closely-related field.

Acceptable related degrees specified by the Department of Public Works for this position include the following: Environmental Studies, Natural Resource Management, Environmental Science, Ecology or other related field of study.

Some positions within this class may require possession of a valid Minnesota Class D Driver’s License, or equivalent out-of-state driver’s license. The driver’s license must have no suspensions or revocations for driving-related offenses within the two (2) year period prior to the date of appointment. Suspensions for parking-related offenses are excluded.

By Closing Date, you MUST

  1. Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
  2. Upload or submit the following required document via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
  • A Resume

 First time applying online? Read our How to apply Online Guide.

 Not sure how City of Saint Paul’s hiring process works? Attend one of our Elevate sessions. The schedule is available at www.stpaul.gov/elevate.

Selection Process Information

Assessment: Qualifications Rating

The Qualifications Rating is an assessment of your answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.

Open Job Posting: This posting is open to anyone who meets the position requirements.

Eligible Lists: Eligible lists typically are created from a pass/fail assessment. Those who pass the assessment will be placed on an eligible list for approximately one year. Hiring Managers may interview/hire anyone from the list.

Final Selection Process:  A Hiring Manager will consider applicants placed on the list of eligible candidates. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Condition of Employment: This position may require a driver’s license check and a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Human Resources Contact Information: 

Chrissy Hauge at 651-266-6512
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail: jobs@stpaul.gov

To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours.

Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.

The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply.

APPLY:

Submit City of Saint Paul online application, answers to the Supplemental Questionnaire at http://bit.ly/2FQ22i1

 

 

 

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