Director of Finance and Operations

Minnesota Land Trust

Organizational Summary:

The Minnesota Land Trust’s mission is to protect and restore Minnesota’s most vital natural lands to provide wildlife habitat, clean water, outdoor experiences, and scenic beauty for generations to come. The organization has completed more than 650 conservation projects statewide, permanently protecting or restoring more than 65,000 acres of natural and scenic land and more than two million feet of fragile shoreline.

Summary of Position:

The Finance and Operations Director is a vital member of the Minnesota Land Trust’s Senior Leadership Team with primary responsibility for the fiscal and operational health of the organization. The Director will help the Minnesota Land Trust advance its mission by insuring excellence in the organization’s Finance, IT, HR, and Administrative systems.

The Finance and Operations Director reports to the Executive Director and supervises a team of four as well as the contracted accountant. The Director is the Land Trust’s main contact with our PEO, OasisDEG, and serves as the in-house HR manager. The Finance and Operations Director works closely with other staff including the Directors of Land Protection, Restoration, Conservation Engagement, and Stewardship. This is a full-time, exempt position located in Saint Paul, Minnesota.

The Land Trust has a strong commitment to Diversity, Equity, and Inclusion throughout the organization. The Director will play an instrumental role in helping the Land Trust meet these values.

Responsibilities:

ACCOUNTING AND FINANCE

The Minnesota Land Trust has an operating budget in excess of $5 million dollars, numerous restricted funds, and investments totaling more than $10 million. The Land Trust is in the process of moving to Sage Intacct for accounting needs.

  • Responsible for all day-to-day accounting operations;
  • Provide timely and accurate financial reports and analyses to staff and the Board;
  • Manage the Land Trust’s Finance Committee;
  • Assist in the development of the annual budget;
  • Lead the preparation for the Land Trust’s annual audit and 990 reporting;
  • Oversee the maintenance of financial files and records.

GRANTS MANAGEMENT

The Minnesota Land Trust derives a significant amount of funding from grants awarded by the State of Minnesota. Management of these grants is a major part of this position.

  • Ensure that the rules for using funds awarded by the State of Minnesota are carefully adhered to and that program staff are aware of these rules;
  • Oversee and assist in the submission of requests for expense reimbursements in accordance with the Office of Grants Management requirements;
  • Prepare and submit requests for payment from other funders as necessary;
  • Make sure that the records of grant expenditures are kept in accordance with the grantor’s requirements and oversee the grant contract files;
  • Give the program staff monthly status reports for each grant showing expenditures and the amounts remaining in each budget category;
  • Working in collaboration with the development and program staff, help develop budgets for grant programs as requested;
  • Assist the Directors of Land Protection and Restoration Programs in the preparation of grant amendments, required reporting, and fielding inquiries from public funding sources.

HUMAN RESOURCES

The Land Trust will have more than 30 employees in 2021 and uses the services of a PEO, OasisDEG, for much of its HR needs. The Director of Finance and Operations handles those Human Resource functions that are not under the purview of Oasis.

  • Work closely with OasisDEG to ensure that Human Resources needs of the organization are fulfilled;
  • Monitor the Land Trust’s compliance with state and federal regulations;
  • Help employees with HR or benefit questions and direct employees to appropriate OASIS staff when necessary;
  • Assist in the hiring and termination of employees;
  • Participate in human resource-related policy and procedure decisions;
  • Work with the Executive Director and senior staff on overall land trust compensation and benefit discussions; and
  • Manage the Land Trust’s internship programs.

INFORMATION TECHNOLOGY AND DATA MANAGEMENT

The operations of the Minnesota Land Trust are cloud-based with several SaaS contracts.

  • Manage IT/Data staff to ensure that the Land Trust’s network, GIS data, computers, phones, and tablets function reliably for all staff and that all of our data is secure and backed up;
  • Ensure that Land Trust staff receive training and technical support;
  • Oversee the purchase of computers and peripherals, phone systems, tech support contracts, and related items;
  • Develop policies that govern the use of Land Trust equipment and that address digital security; and
  • Working with the IT staff, explore and develop new tools and technologies to improve the Land Trust’s operations.

OFFICE MANAGEMENT

The Land Trust has offices in St. Paul and Duluth. This position requires providing for the smooth running of both offices.

  • Manage the administration of all aspects of the two offices;
  • Oversee the purchase or leasing of office equipment and the related contracts with vendors;
  • Oversee leases and other issues related to MLT’s offices and maintain relations with the on-site building staff; and
  • Make sure that staff have the tools they need to do their jobs.

BOARD MANAGEMENT

The Land Trust is guided by 20-25 board members and six committees, which are managed by different staff members.

  • Assist the Executive Director and committee staff liaisons in the mechanics of managing the Board and Committees.
  • Assist the Executive Director and other senior leaders in strategies related to board development and engagement.

STANDARDS AND PRACTICES

The Land Trust is a member of the Land Trust Alliance and is an Accredited Land Trust through the Land Trust Accreditation Commission.

  • Lead compliance with Land Trust Accreditation, Charities Review Council, and other related third-party validation entities.

RISK MANAGEMENT

Managing legal, financial and other risks is essential to the long-term health and viability of the Land Trust.

  • Serve as the focal point for the Land Trust’s risk management efforts; and
  • Manage the Land Trust’s insurance coverage and associated relationships.

QUALIFICATIONS

  1. Master’s degree in accounting or related field; or a bachelor’s degree and commensurate professional experience.
  2. Experience with the financial management of projects with multiple funders and varied reporting requirements.
  3. Experience with financial audits, IRS reporting requirements, and general non-profit recordkeeping.
  4. Experience in information technology hardware, software and management systems.
  5. Proficiency in Microsoft Excel and Sage Intacct or related system. Familiarity with Sage 50 is useful.
  6. Ability to learn new financial and reporting systems.
  7. Demonstrated staff management skills.
  8. Excellent interpersonal, written, and verbal communication skills.
  9. Must be well-organized, self-directed, and attentive to details.

APPLICATION

Please email a cover letter and resume to Sue Martinez at mnland@mnland.org by June 20.

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

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