Conservation Assistant

The Nature Conservancy

OFFICE LOCATION

Minneapolis, Minnesota, USA

A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world’s toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable.  One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 79 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

YOUR POSITION WITH TNC

The Nature Conservancy is seeking an experienced administrative assistant who will provide critical support to several teams working to protect habitat, build conservation programs, and deliver sustainable food and water systems.  This is an excellent opportunity to join a dynamic, results-oriented Chapter focused on conserving some of the best natural areas in MN, ND and SD.  The work is fast paced, challenging, collaborative, and highly rewarding. This is an excellent opportunity for someone who thrives in a behind the scenes role, enabling the success of larger teams.

You would join dynamic teams of conservation professionals who protect high quality natural areas in the third largest geography of TNC’s US state-based programs. Our three-state Chapter has a newly updated 5-year strategic plan to guide our conservation work, an annual operating budget of over $17 million and about 100 program staff.  We work closely with partners and field staff to implement a wide variety of conservation programs throughout our three states’ grasslands, forests, and freshwater systems. Our real estate team is annually deploying approximately $3M – $5M in transactional work, higher in some years.  We are a recognized leader in The Nature Conservancy’s habitat protection work in the United States. The Chapter’s Freshwater team develops innovative decision support analysis for freshwater conservation in Minnesota and the Dakotas, builds the capacity of partner organizations, works with public and private sector leaders to create enabling conditions and implement conservation at scale.

Funding has been secured from public and private sources for the next 2 years for this position, and we have a strong track record of funding success for this position. The pay range for this position starts at $21.50/hour, commensurate with experience.

ESSENTIAL FUNCTIONS

The Conservation Assistant provides critical supportive services for the Protection, Conserving Resilient Lands and Waters, Freshwater, and Provide Food and Water Sustainably teams. They will perform various administrative tasks, including some or all of the following: organizing and maintaining files, sorting and distributing mail, answering phones, and working with vendors. They may handle travel arrangements. They will schedule and coordinate logistics of meetings, take notes, and may assist with the coordination of special events. The Conservation Assistant may communicate with internal and external sources, including staff, partners, government officials and donors, and may prepare summaries for internal and external audiences. They will handle inquiries about program activities and assist in the development of program materials and correspondence. They will use available systems and resources to maintain and track data and produce reports as needed. They may assist grant managers with grant reporting responsibilities. They will provide other staff with information they need to make decisions and solve problems. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors. They will maintain and populate data and record databases and manual files, produce maps and/or other graphic products and reports, and develop and maintain a map library and/or database products library.

RESPONSIBILITIES AND SCOPE

  • Provide administrative support for the Protection, Conserving Resilient Lands and Waters (CRLW), Freshwater, and Provide Food and Water Sustainably Teams;
  • Assist grant managers with grant reporting responsibilities;
  • Does not supervise any staff, but may help plan and direct the work of volunteers or interns;
  • Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices and supervisor will resolve any problems or questions;
  • Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
  • May serve as a team member for assigned projects;
  • Coordinate select real estate transfers to partners;
  • Provide initial assessment on incoming land conservation inquiries from the public, provide recommendations on which projects to pursue further;
  • Provide mapping support to the Protection and Headwaters teams;
  • Keep records, ensuring that record retention policies are adhered to;
  • Work and communicate effectively with a diverse group of people, including scientists, preserve staff, the general public, and others, providing and obtaining needed information;
  • Resolve routine issues independently; and
  • Manage, maintain and populate databases using computer spatial or tabular based management skills.

MINIMUM QUALIFICATIONS

  • Associates Degree plus 1-year experience or equivalent combination;
  • Experience managing diverse activities to meet deadlines;
  • Experience providing administrative support, including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files;
  • Fluency in English;
  • Experience working and communicating with a wide range of people; and
  • Experience writing, editing, and proofreading written materials.

DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
  • BA/BS or Associates degree in related field and 1 year related experience, or equivalent combination of education and experience;
  • Experience maintaining and populating databases and manual files;
  • Experience producing maps using ArcGIS;
  • Experience developing graphic products and reports;
  • Experience with Microsoft Word, Excel, Access, and web browsers;
  • Experience managing diverse activities to meet deadlines;
  • Ability to analyze available information for the purpose of preparing reports and solving problems;
  • Excellent customer service skills and focus;
  • Strong organizational skills and attention to detail; and
  • Familiarity with standard business communications.

HOW TO APPLY

To apply to position number 49117, submit resume (required) and cover letter separately using the upload buttons on the website. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on Sunday, Dec. 6, 2020.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

Apply