Administrative Assistant

Landbridge Ecological

Location: St. Paul

PART-TIME POSITION

15-20 HOURS PER WEEK  |  $15-$19 HOURLY DOQ

ABOUT US

Landbridge Ecological is a locally-owned ecological restoration company that specializes in native restoration installation, land management, and ecological design. Our mission is to restore and protect resilient native landscapes, to educate the public about ecological restoration, and to work with existing natural resources and conditions.

Landbridge Ecological is a collaborative, team-oriented work environment that emphasizes inclusion of diverse ideas, solutions and beliefs. We are seeking an experienced, detail-oriented, organized and entrepreneurial spirit to join our team as an Administrative Assistant.

POSITION DESCRIPTION

The Administrative Assistant position is part time approximately 15-20 hours per week, and work hours must be scheduled during regular business hours Monday-Friday. However, the position has the potential to grow into a full-time position over time as the company continues to grow. The Administrative Assistant will support the office manager and other office staff with a variety of administrative tasks including receptionist, bill entry in QuickBooks, mailing vendor checks, weekly and annual filing, office supply maintenance, and other general office support.

The following attributes are desirable for job success: exceptional communication and organizational skills; detail oriented and accurate especially with numbers; customer service experience; ability to work under pressure; self-motivated and self-directed; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team. We are also looking for someone who is creative, flexible and entrepreneurial, and has a sense of humor.

PRIMARY DUTIES:

  • Receipt and expenditure tracking and entering into QuickBooks Desktop, ensuring proper coding
  • Weekly and annual filing
  • Mailing checks weekly
  • Reviewing timecards weekly
  • Maintaining legal posting requirements (OSHA, MN DOLI, etc.)
  • W-9 Management
  • Coordinate IT support for office staff if necessary
  • Maintain office supplies
  • Record meeting minutes from monthly staff meetings
  • Office equipment maintenance
  • Managing vendor and customer accounts
  • Invoicing customers
  • New project set up and removal of old projects
  • Contract submittals including bond payments, lien waivers, IC-134’s
  • Other projects and office support as needed

REQUIRED QUALIFICATIONS

  • High school degree or equivalent plus at least two years of advanced business or technical school training or at least two years’ experience in administrative assistant work or related field
  • Ability to accurately work with financial figures and accounts
  • Strong working knowledge of general office equipment (copiers, scanners)
  • Experience ordering and managing office supplies and equipment
  • Strong skills with Mac OS, MS Office, Gmail and G-Suite
  • Ability to accurately organize and maintain digital and paper records
  • Strong and accurate typing and data entry skills
  • Strong attention to detail
  • Good problem-solving skills and the ability to work independently
  • Proficiency at managing multiple projects, deadlines, and priorities, as well as unexpected assignments
  • Ability to prepare professional communications with proper sentence structure, grammar, spelling, and punctuation
  • Excellent interpersonal, email and phone communication skills
  • Ability to handle confidential information appropriately
  • Demonstrated ability to work successfully with diverse groups of people
  • Dependable & flexible

PREFERRED QUALIFICATIONS

  • Familiarity with QuickBooks desktop
  • Knowledge of or interest in ecological restoration
  • Bachelor’s degree
  • Diverse applicants encouraged to apply
  • Ability to take on more hours and responsibilities over time as the position and company continue to grow

Please email resume, cover letter, references, and salary requirements to Theresa Friendshuh: theresa@landbridge.eco. For more information visit www.landbridge.eco

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